AiCA-SF Faculty Adminstrative Duties by Week
Before starting the quarter
o Write syllabus and review campus observed holidays as they relate to your class schedule.
o Write/review lesson plans for classes.
o Update eCompanion or class web-site for upcoming quarter
o Check Faculty Portal (http://faculty.aii.edu) account all class rosters
o Secure field trip request with AD's & Coordinators. Have student release forms ready for distribution and collection.
o REMEMBER: AiCA-SF does not cancel classes due to instructor absence/illness
- Inform Academic Director of any planned absences scheduled during the upcoming quarter to arrange for a substitute and provide a lesson plan for that class(es).
- Contact your Academic Director BY PHONE for day of class absences as soon as possible.
Week 1
Identify any graduating Seniors in your class. They will not be in attendance Week 11, so arrangements for final grades will need to be made.
Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 2
o Sign letter of appointment (contract) if not already signed.
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Weeks 3-7
o Take roll and submit attendance sheets at the end of each day.
o Have conversation with Faculty Development
Classroom issues and methods
Observation results
Etc.
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 5 or 6
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Administer Mid-quarter Evaluations to your class.
o WEEK 6: Submit mid-quarter grades through Faculty Portal (http://faculty.aii.edu) to Registrar office by Monday end of day. Carve out time to discuss mid-quarter progress (grades, points, etc.) with each student in class. Assign a Mid-term Academic Agreement plan (form available in "Frequently Used Forms").
o Check your email, school mailbox, voicemail and elevator display cases to stay informed Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 9 or 10
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Administer Official class evaluations (IDEA forms)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o WEEK 9: Friday is the last day students may withdraw from a class.
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 10
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Order textbook through Ai Student Supply Store Manager
o Attend AiCA-SF Portfolio Show (traditionally Thursday of Week 10)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 11
o Turn in final grades for all graduating seniors to Registrar’s Office by Monday at 5 p.m.
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Attend AiCA-SF Graduation (Spring & Fall Quarters)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 12
o Turn in final grades for all students to Registrar’s Office by Monday at 9:00 a.m.
o Attend 12th Week Faculty Meetings as required
o Relax, recharge, prepare for the upcoming quarter.
Quarterly
o Full-time Instructors should complete Non Teaching Hour Agreement in conjunction with AD
Annually
o PPAR (Annual Review with supervisor)
- Faculty Development Plan - Update Teaching Portfolio
- Data Sheet updated - Self-evaluation for PPAR
o Write syllabus and review campus observed holidays as they relate to your class schedule.
o Write/review lesson plans for classes.
o Update eCompanion or class web-site for upcoming quarter
o Check Faculty Portal (http://faculty.aii.edu) account all class rosters
o Secure field trip request with AD's & Coordinators. Have student release forms ready for distribution and collection.
o REMEMBER: AiCA-SF does not cancel classes due to instructor absence/illness
- Inform Academic Director of any planned absences scheduled during the upcoming quarter to arrange for a substitute and provide a lesson plan for that class(es).
- Contact your Academic Director BY PHONE for day of class absences as soon as possible.
Week 1
- Email your syllabus (as a word document or PDF) to your
- Academic Director.
- Take roll and submit attendance through the Faculty Portal (http://faculty.aii.edu) at the end of each day.
- If students are not on your roll sheet, ask to see their registration to make sure they belong in your class. If they don’t have one, send them up to the registrar at break and confirm again before class resumes.
Identify any graduating Seniors in your class. They will not be in attendance Week 11, so arrangements for final grades will need to be made.
Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 2
o Sign letter of appointment (contract) if not already signed.
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Weeks 3-7
o Take roll and submit attendance sheets at the end of each day.
o Have conversation with Faculty Development
Classroom issues and methods
Observation results
Etc.
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 5 or 6
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Administer Mid-quarter Evaluations to your class.
o WEEK 6: Submit mid-quarter grades through Faculty Portal (http://faculty.aii.edu) to Registrar office by Monday end of day. Carve out time to discuss mid-quarter progress (grades, points, etc.) with each student in class. Assign a Mid-term Academic Agreement plan (form available in "Frequently Used Forms").
o Check your email, school mailbox, voicemail and elevator display cases to stay informed Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 9 or 10
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Administer Official class evaluations (IDEA forms)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o WEEK 9: Friday is the last day students may withdraw from a class.
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 10
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Order textbook through Ai Student Supply Store Manager
o Attend AiCA-SF Portfolio Show (traditionally Thursday of Week 10)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed
o Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 11
o Turn in final grades for all graduating seniors to Registrar’s Office by Monday at 5 p.m.
o Take roll and submit attendance through Faculty Portal (http://faculty.aii.edu) at the end of each day.
o Attend AiCA-SF Graduation (Spring & Fall Quarters)
o Check your email, school mailbox, voicemail and elevator display cases to stay informed Part-time Faculty: Submit your time sheets to your supervisor every two weeks (see posted schedules for exact due dates).
Week 12
o Turn in final grades for all students to Registrar’s Office by Monday at 9:00 a.m.
o Attend 12th Week Faculty Meetings as required
o Relax, recharge, prepare for the upcoming quarter.
Quarterly
o Full-time Instructors should complete Non Teaching Hour Agreement in conjunction with AD
Annually
o PPAR (Annual Review with supervisor)
- Faculty Development Plan - Update Teaching Portfolio
- Data Sheet updated - Self-evaluation for PPAR